5 Email Etiquette Tips an IT Professional Must Know

5 Email Etiquette Tips an IT Professional Must Know

Email is contemplated as one of the best ways of professional communication. IT professionals in US spend a considerable amount of their work hours in dealing with emails.

Posted: Nov 07,2016


Email is contemplated as one of the best ways of professional communication. IT professionals in US spend a considerable amount of their work hours in dealing with emails. Though they are gripped by emails, most of them don’t follow the basic email etiquette. Due to time constraint or work pressure, they tend to miss important things but forget the fact that emails form impressions of others.

Subject Line: It is the first thing that catches our glance in an email and forms our impression about the mail. Seeing the subject line only we decide whether to go through the mail or how importantly should look at the mail. So, the subject line is essential and it should be precise, clear, and straight.

Professional Email Address: IT organizations always prefer professional email address. It is witty to use company email address. If a job seeker is using his personal email address for professional purposes, he should keep in mind that the email address should be simple, professional, and contain his name.

Professional Greeting: Start writing your email with professional greetings such as “dear,” “Hi,” “Hello” etc as it develops perception of the recipient. Choose professional greeting depending on whom you are sending the mail. Also, spell the recipient name correctly.

Professional message: A professional email should always be written in a formal tone. Use of irony, humor can be misinterpreted. So, replying in a polite and formal manner is the best gesture. The end of the mail should contain a closing phase such as “Regards,” “Best Regards,” “Sincerely,” “Thanks” etc. Always forward emails with your personal comment to sound polite.

Formal styling and email signature: Don’t use color fonts and backgrounds to maintain the formal look. Usage of too many images may regard the mail as spam. Email signature with contact details increases the possibility of further communication. It also saves time and helps to avoid errors. Use auto-reply to fill your absence.




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